HCPS FL Logo Business
Action Item
DATE: Tuesday, August 27, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by T-Solutions Corporation - Invitation to Bid (ITB) #13063-DST CCTV-LAN Cabling Services (Business Division)
EXECUTIVE SUMMARY
On July 18, 2013, the Procurement Department, in conjunction with the CCTV/LAN Department, issued an ITB to establish a firm-fixed price to provide troubleshooting, repair, labor, parts, and materials for local access network and closed circuit television systems.  Service also includes data moves, additions, and changes, as required by the CCTV/LAN Department.

Award of this contract shall be to the lowest responsive, responsible bidder.  This recommendation has been reviewed by the Department Manager for Customer Service and Support.  T-Solutions Corporation is registered with our Office of Supplier Diversity (OSD). 

The initial term of this contract will be for a one-year period beginning August 28, 2013, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  To ensure optimal value, Hillsborough County Public Schools (HCPS) has the option to bid projects exceeding $5,000. This agreement may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures were $252,553 during 2012/2013; and $327,766 for 2011/2012.  
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Anna L. Brown, Ed.D.   Gretchen Saunders
Chief Information and Technology Officer
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    A 6.11
Hillsborough County Public Schools (Florida) * Mtg.#20130827_594 (Board Meeting) * Section A Item# 6.11