Action Item
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Business
Action Item |
| DATE: | Tuesday, September 24, 2013 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #13085-MST Door Installation and Repair (Business Division) | |
| EXECUTIVE SUMMARY | |
This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for interior and exterior door installation and repair. The vendor response totals represent a scenario that would include the entire district, if awarded all three maintenance areas. Award of this contract shall be split between one vendor per maintenance area: Toro Construction Services, Inc. - Maintenance Central; Sams New Development, LLC - Maintenance East; and The Door Whisperer - Maintenance West. All vendors are registered with the district's Office of Supplier Diversity. This recommendation has been reviewed by the Manager of Facilities Maintenance Support. The initial term of this agreement shall be for a one-year period beginning September 25, 2013, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This agreement may be renewed by the Superintendent, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures were $110,224 during calendar year 2012/2013. Funds will be available in the Maintenance Department budgets and expenditures are estimated to be $120,000 for all three maintenance areas. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Cathy L. Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.15 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20130924_598 (Board Meeting) * Section A Item# 6.15 | ||