HCPS FL Logo Information and Technology
Action Item
DATE: Tuesday, October 22, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Agreement for Technical Services for Vyshnavi Infotech Inc. to Provide AIX Systems Support (Information and Technology Division)
EXECUTIVE SUMMARY
This agreement is needed to provide System Administration services necessary to maintain the operation of IBM AIX operating systems within the district’s data center. The district’s primary financial and reporting systems are dependent on the IBM AIX operating system.  The technical services, to be provided by one technical administrator, are for the operation and maintenance of AIX operating systems, backup and restore processes, capacity planning, performance management, and security compliance on AIX systems. 

In order to minimize cost, the district’s long-term objective is to maintain these skillsets in-house.  Recent turnover in staff has forced outsourcing of this area of expertise.  Through RFP #9090-DST: IT Supplemental Staffing, the same contractor was provided by a third party at $96 per hour in July 2013, to cover a three-month term in support of Lawson applications.  Establishing this Agreement for Technical Services directly with the contractor’s employer, for a longer term, reduces the district’s cost to $68 per hour.

STRATEGIC OBJECTIVES
• Recruit, develop, and retain a highly effective, diverse workforce • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funding is not to exceed cost of $137,632. Funding is provided from the E-Rate Rebate Project 5311 within the Information and Technology Division.
EVALUATION
The consultant is under the direct supervision of the Department Manager of Lawson Administration within the Information Services Department, who assigns and reviews tasks and priorities on a weekly basis.  Performance and requirements of the overall contract are reviewed to determine if the contract will be recommended for annual renewal.
SUBMITTED BY:  Richard E. Laneau, Jr., Data Center Manager, Information Services
Anna L. Brown   Gretchen Saunders
Chief Officer, Information and Technology Division
  Chief Business Officer
(813) 272-4270
    A 6.03
Hillsborough County Public Schools (Florida) * Mtg.#20131022_600 (Board Meeting) * Section A Item# 6.03