Action Item
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Business
Action Item |
| DATE: | Tuesday, December 10, 2013 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Proposal from Kinsey & Kinsey, Inc. - Request for Proposal (RFP) #13096-DST Security Conversion for Lawson Enterprise Resource Planning (ERP) System (Business Division) | |
| EXECUTIVE SUMMARY | |
| On October 7, 2013, the Procurement Department, in conjunction with the Information and Technology Division, issued an RFP for qualified firms to provide consulting services and a solution for a complete security conversion for the district’s Lawson ERP system. Four firms responded and their proposals were evaluated by a committee of district personnel. After presentations and questions, the committee recommended awarding to the top-ranked firm, Kinsey & Kinsey, Inc.
The purpose of this RFP is to prepare our current Lawson user access and security for a required Lawson upgrade. Services shall include a solution and process for upgrading from the current security environment to Lawson 9 Security. Services shall include all necessary hardware and software, maintenance, and support. Most changes to security/access are behind the scenes with minimal differences and will have little impact on the user experience. All prices offered are firm against any increase and the term of this contract will be until completion of the conversion. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| The five-year total cost of ownership is estimated to be $146,200, including five years of maintenance and software updates. The Procurement Department, through direct negotiation, obtained a best and final offer, which generated a cost avoidance of $5,000 from the original proposed total. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Anna L. Brown, Ed.D. | Gretchen Saunders | |
| Chief Information and Technology Officer (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 6.17 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20131210_604 (Board Meeting) * Section A Item# 6.17 | ||