Action Item
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Business
Action Item |
| DATE: | Tuesday, December 10, 2013 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Proposal from NTT DATA, Inc. - Request for Proposal (RFP) #13095-DST Data Archive for Lawson Enterprise Resource Planning (ERP) (Business Division) | |
| EXECUTIVE SUMMARY | |
| On September 13, 2013, the Procurement Department, in conjunction with the Information and Technology Division, issued an RFP for qualified firms to provide data archive software and services for the district’s Lawson ERP system. Two firms responded and their proposals were evaluated by a committee of district personnel. After review and discussion of the proposals, the committee recommended awarding to the top-ranked firm, NTT DATA, Inc.
By incorporating this data archiving system with our Lawson ERP and routinely archiving data, regularly scheduled reports will complete faster, avoiding accessing unnecessary historical data. The initial term of this contract will be for one year, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds not to exceed $105,650 will be available in the Information Services Department budget. NTT DATA agreed to extend the free upgrade period from 12 months to 24 months, which is a cost avoidance of $9,350. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Anna L. Brown, Ed.D. | Gretchen Saunders | |
| Chief Information and Technology Officer (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 6.15 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20131210_604 (Board Meeting) * Section A Item# 6.15 | ||