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Action Item
DATE: Wednesday, December 18, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Proposal from School Bus Consultants, Inc. – Request for Proposal (RFP) #13104-DST Transportation Consultant (Business Division)
EXECUTIVE SUMMARY
On August 27, 2013, the School Board requested that the Procurement Department, in conjunction with the Transportation Department (Attachment 1), issue an RFP for transportation consultant services.  The purpose of the RFP (Attachment 2) was to obtain an outside consultant, who is an expert in the transportation field, to provide various recommendations.

School Bus Consultants, Inc. (SBC) was the sole responder to this RFP (Attachment 3).  In accordance with the Florida Department of Education Purchasing Policies Rule 6A-1.012(12)(c), if less than two responsive proposals are received, the School Board may negotiate on the best terms and conditions.  SBC agreed to an across-the-board discount for services. 

When the RFP was released, it had a few minor irregularities.  As of December 10, 2013, SBC acknowledged the numbering mistakes on the cost schedule and provided further clarification (Attachment 4).

The initial term of the contract shall be until project completion.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate "best practices" in all aspects of safety including students, employees, visitors, facilities, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
This agreement represents $79,800 for the payment of all services identified in the attached cost schedule (Attachment 4). Funding for this purchase is included in the Division of Facilities/Transportation Department budget. The Procurement Department has obtained a best and final offer to generate a cost avoidance of $9,700, plus an additional discount of 10 percent for any additional district requested, out of scope, hourly charges.
EVALUATION
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy L. Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.02
Hillsborough County Public Schools (Florida) * Mtg.#20131218_656 (Special Called Board Meeting) * Section A Item# 6.02