Business
Action Item |
DATE: | Wednesday, December 18, 2013 |
TO: | School Board Members |
FROM: | MaryEllen Elia, Superintendent |
SUBJECT / RECOMMENDATIONS | |
Accept the Proposal from School Bus Consultants, Inc. – Request for Proposal (RFP) #13104-DST Transportation Consultant (Business Division) | |
EXECUTIVE SUMMARY | |
On August 27, 2013, the School Board requested that the Procurement Department, in conjunction with the Transportation Department (Attachment 1), issue an RFP for transportation consultant services. The purpose of the RFP (Attachment 2) was to obtain an outside consultant, who is an expert in the transportation field, to provide various recommendations.
School Bus Consultants, Inc. (SBC) was the sole responder to this RFP (Attachment 3). In accordance with the Florida Department of Education Purchasing Policies Rule 6A-1.012(12)(c), if less than two responsive proposals are received, the School Board may negotiate on the best terms and conditions. SBC agreed to an across-the-board discount for services. When the RFP was released, it had a few minor irregularities. As of December 10, 2013, SBC acknowledged the numbering mistakes on the cost schedule and provided further clarification (Attachment 4). The initial term of the contract shall be until project completion. |
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STRATEGIC OBJECTIVES | |
• Align financial resources to support the district’s strategic goals • Demonstrate "best practices" in all aspects of safety including students, employees, visitors, facilities, transportation, and health | |
FINANCIAL IMPACT (Budgeted: Yes) | |
This agreement represents $79,800 for the payment of all services identified in the attached cost schedule (Attachment 4). Funding for this purchase is included in the Division of Facilities/Transportation Department budget. The Procurement Department has obtained a best and final offer to generate a cost avoidance of $9,700, plus an additional discount of 10 percent for any additional district requested, out of scope, hourly charges. | |
EVALUATION | |
SUBMITTED BY: Jean Bowman, General Manager, Procurement Department |
Cathy L. Valdes | Gretchen Saunders | |
Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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A 6.02 | ||
Hillsborough County Public Schools (Florida) * Mtg.#20131218_656 (Special Called Board Meeting) * Section A Item# 6.02 |