HCPS FL Logo Business
Action Item
DATE: Tuesday, January 21, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Various Vendors – Invitation to Bid (ITB) #13124-MST Pressure Washing and Cleaning Services (Business Division)
EXECUTIVE SUMMARY

This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for services related to pressure washing and cleaning.  Services include, but are not limited to, the removal of dirt, mildew, rust, debris, graffiti, and various stains from building surfaces as needed throughout the district. 

In an attempt to provide additional bidding opportunities to vendors, award of this contract shall be to the lowest bidder per area, as specified in the bid. Contractors Enterprises, Inc. will service Maintenance Central; Santana Pressure Cleaning Services, Inc. will service Maintenance East; The San Francisco Upholstery Group will service Maintenance West and is registered with the Office of Supplier Diversity.  This recommendation has been reviewed by the Facilities Maintenance Support Department Manager.

The initial term of this contract shall be for a one-year period beginning January 22, 2014, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures are $80,300 for 2013/2014, and $55,142 for 2012/2013. A reduction in the hourly rate will save the district $5,955 during the initial term of the contract.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy L. Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.16
Hillsborough County Public Schools (Florida) * Mtg.#20140121_624 (Board Meeting) * Section A Item# 6.16