Action Item
|
Business
Action Item |
| DATE: | Tuesday, January 21, 2014 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bids Submitted by Florida Transportation Systems, Inc. – Invitation to Bid (ITB) #13135-DST School Bus A/C Maintenance, Repair, and Parts (Business Division) | |
| EXECUTIVE SUMMARY | |
This bid was prepared at the request of the Transportation Department to establish fixed pricing for school bus and truck air conditioning system diagnosis, repair, maintenance, parts, and on-site service requests, as needed throughout the district. The General Manager, Transportation Department has reviewed this recommendation. The initial term of this contract shall be for a one-year period beginning January 22, 2014, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Year-to-date expenditures are $148,000 for 2013/2014, and $284,600 for 2012/2013. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Cathy L. Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.20 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20140121_624 (Board Meeting) * Section A Item# 6.20 | ||