Action Item
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Business
Action Item |
| DATE: | Tuesday, January 21, 2014 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bids Submitted by Various Vendors – Invitation to Bid (ITB) #13136-DST Parts for Trucks, Buses, and Vehicles (New and Rebuilt) (Business Division) | |
| EXECUTIVE SUMMARY | |
This bid was prepared at the request of the Transportation Department to provide fixed pricing for stock and non-stock parts, supplies, and equipment for trucks, buses, and vehicles, as needed. Parts include new and rebuilt items for the district's fleet. Bidding vendors are required to be based in Hillsborough County and be available to pick up and deliver products. This recommendation has been reviewed by the General Manager, Transportation Department. The initial term of this contract shall be for a one-year period beginning February 2, 2014, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Year-to-date expenditures are $1,436,775 for 2013/2014, and $3,207,434 for 2012/2013. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Cathy L. Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.19 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20140121_624 (Board Meeting) * Section A Item# 6.19 | ||