Business
Action Item |
DATE: | Tuesday, February 11, 2014 |
TO: | School Board Members |
FROM: | MaryEllen Elia, Superintendent |
SUBJECT / RECOMMENDATIONS | |
Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #13112-DST Athletic Uniforms, Equipment, and Related Supplies (Business Division) | |
EXECUTIVE SUMMARY | |
This bid was prepared at the request of the Athletics Department to establish fixed pricing for athletic uniforms, equipment, and supplies including football, baseball, basketball, soccer, and track/field gear for the 2014/2015 school year. Award of this contract shall be to the lowest bidder for each line item, as specified in the bid. This recommendation has been reviewed by the Athletics Department Director. In an effort to keep up with the latest trends and technology, this bid is solicited annually. |
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STRATEGIC OBJECTIVES | |
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
FINANCIAL IMPACT (Budgeted: Yes) | |
Year-to-date expenditures are $257,381 for athletic equipment and supplies and $200,528 for athletic uniforms for 2013/2014. Previous year expenditures were $470,547 for athletic equipment and supplies and $297,000 for athletic uniforms for 2012/2013. Funds will be available in the General Fund; annual disbursements are made based on individual school needs. | |
EVALUATION | |
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
SUBMITTED BY: Jean Bowman, General Manager, Procurement Department |
George Gaffney, Assistant Superintendent | Gretchen Saunders | |
Instructional Support (813) 273-7033 |
Chief Business Officer (813) 272-4270 |
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A 6.08 | ||
Hillsborough County Public Schools (Florida) * Mtg.#20140211_625 (Board Meeting) * Section A Item# 6.08 |