HCPS FL Logo Business
Action Item
DATE: Tuesday, February 25, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback Between Florida Transportation Systems, Inc. and the School District of Lee County, Florida, (SDLC) ITB #B137136JM Seat Cover Replacements for Buses (Business Division)
EXECUTIVE SUMMARY
On September 11, 2012, the Hillsborough County School Board, in accordance with Florida Statute 1001.42, approved the Bay Area Schools Purchasing Consortium (BASPC) Interlocal Agreement.  This statute states, “Each district school board shall enter into an interlocal agreement as provided in s.163.01 for the purpose of establishing the School District Consortium and maximizing the purchasing power for goods and services.”

SDLC served as the lead agency for seat cover replacements for school buses and on January 28, 2014, awarded Florida Transportation Systems, Inc. as the primary vendor. This recommendation has been reviewed by our General Manager, Transportation Department.

The term of this contract with SDLC is for a one-year period beginning January 28, 2014, with two additional one-year renewals.  This contract may be renewed by the Superintendent, per the terms of the specifications.

In accordance with Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures are $45,287 for 2013/2014, and $92,000 for 2012/2013.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy L. Valdes   Gretchen Saunders
Deputy Superintendent
(813) 272-4895
  Chief Business Officer
(813) 272-4270
    A 6.06
Hillsborough County Public Schools (Florida) * Mtg.#20140225_627 (Board Meeting) * Section A Item# 6.06