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Action Item
DATE: Tuesday, April 1, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Proposals Submitted by McEnany Roofing, Inc., Southern Roofing Company, Inc., and Roof USA LLC - Request for Proposal (RFP) #14006-MST Roof Repair and Preventative Maintenance (Business Division)
EXECUTIVE SUMMARY
On January 25, 2014, the Procurement Department, in conjunction with the Facilities Maintenance Support Department, issued an RFP for qualified firms to provide roof repair and preventative maintenance. The following factors were included when evaluating proposals: experience and qualifications, utilization of small businesses, ability to provide services, and cost effectiveness.  This contract is awarded by maintenance area to provide for the needs of the entire district. 

The initial term of the contract shall be for a one-year period beginning April 2, 2014, with four one-year renewals.  This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures for roof repair and preventative maintenance are $435,506.  Expenditures were $846,004 for fiscal year 2012/2013.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy L. Valdes   Gretchen Saunders
Deputy Superintendent
(813) 272-4895
  Chief Business Officer
(813) 272-4270
    A 6.04
Hillsborough County Public Schools (Florida) * Mtg.#20140401_630 (Board Meeting) * Section A Item# 6.04