HCPS FL Logo Curriculum and Instruction
Action Item
DATE: Tuesday, May 13, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Purchase of World Book Online Advanced Differentiated Encyclopedia Package (Curriculum and Instruction Division)
EXECUTIVE SUMMARY
Hillsborough County Public Schools (HCPS) has partnered with Hillsborough County Public Library Cooperative to purchase the World Book Web Online Encyclopedia in order to provide digital resources to HCPS students Prekindergarten-12, and to the Hillsborough community at-large through a partnership with the Hillsborough County Public Library Cooperative.

World Book Web Online Encyclopedia is a comprehensive and authoritative online resource that meets the diverse information needs of students, educators, public library patrons, and families.  This package includes: World Book Kids, World Book Student, World Book Advanced, Encyclopaedia Estudiantil Hallazgos (Student Spanish), Discover (Differentiated Instruction), Early World of Learning (Prekindergarten thru grade 2), Gran Hispanica (Spanish), L’Encyclopedie Decouverte (French), Dramatic Learning, and World Book Activity Corner.  This electronic resource will be available to students and staff at school or at home on a variety of electronic devices.  Professional development will be provided in person and through webinars.

In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(11)(b), the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived for the purchase by district school boards of educational services. We chose to utilize a process similar to our procedure used for the selection of county adopted textbooks where a committee of media experts examined all offerings and stipulated their top rated vendor. Library Media Services supervisors then worked with the Office of Procurement to secure pricing. 

This agreement is for one year with two additional years guaranteed at the same price and may be renewed by the Superintendent, per the terms of the specifications. 

STRATEGIC OBJECTIVES
• Motivate students to become responsible learners
FINANCIAL IMPACT (Budgeted:  Yes)
Budgeted funds of $34,990 are available each year in Project 4505 State Library/Media Categorical.  Hillsborough County Public Schools will save $78,180 over the next three years.
EVALUATION
Monthly usage statistics for all schools will be provided to the district by the vendor.  A survey will be developed and administered to the staff and students to evaluate the effectiveness and use of World Book Web Online Encyclopedia.
SUBMITTED BY:  Barbara B. Hancock, Instructional Leadership Director, Elementary
John Milburn, Supervisor, Library Media Services K-5
Christine VanBrunt, Supervisor, Library Media Services 6-12
Wynne A. Tye   Gretchen Saunders
Assistant Superintendent, Curriculum and Instruction
(813) 272-4221
  Chief Business Officer
(813) 272-4270
    A 6.07
Hillsborough County Public Schools (Florida) * Mtg.#20140513_632 (Board Meeting) * Section A Item# 6.07