HCPS FL Logo Business
Action Item
DATE: Tuesday, July 15, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Zabatt Power Systems – Invitation to Bid (ITB) #14033-MST Generators-Preventive Maintenance and Repair (Business Division)
EXECUTIVE SUMMARY

This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for preventive maintenance, service, and repair for all generators at various locations throughout the district.  Services include annual and semi-annual inspections, replacement of parts, and repairs as needed.    

This recommendation has been reviewed by the Facilities Maintenance Support Department Manager. 

The initial term of this contract shall be for a one-year period, beginning July 16, 2014, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Fiscal year expenditures were $93,811 for 2013/2014, and $81,286 for 2012/2013.  A reduction in pricing will result in a savings to the district of $1,930 from the previous year’s spend.  
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.18
Hillsborough County Public Schools (Florida) * Mtg.#20140715_636 (Board Meeting) * Section A Item# 6.18