HCPS FL Logo Business
Action Item
DATE: Tuesday, July 29, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #14059-DST Large Foodservice Equipment (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Student Nutrition Services Department to establish fixed pricing for large equipment, such as ovens, commercial mixers, and steam tables.  Award of this contract shall be to the lowest bidder for each line item, or group of items, as specified in the bid. This recommendation has been reviewed by the General Manager of Student Nutrition Services.  This contract is solicited annually.
STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures were $512,000 for fiscal year 2013/2014, and funds will be available in the Student Nutrition Services Department budget for the purchase of large equipment.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Larry Sykes, Ed.D., Assistant Superintendent   Gretchen Saunders
Academic Support and Federal Programs
(813) 272-4879
  Chief Business Officer
(813) 272-4270
    A 6.11
Hillsborough County Public Schools (Florida) * Mtg.#20140729_637 (Board Meeting) * Section A Item# 6.11