Action Item
|
Business
Action Item |
| DATE: | Tuesday, August 12, 2014 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Piggyback of Invitation to Bid (ITB) #14-076N Classroom and Office Consumables Between Lakeshore Learning Materials and the School Board of Broward County, Florida (Business Division) | |
| EXECUTIVE SUMMARY | |
| Lakeshore Learning Materials is a privately held company with retail stores, early learning catalogs, and a full-service web site. Their mission is dedicated to creating innovative educational materials that spark young imaginations and foster a lifelong love of learning. They provide products tailored for preschool, kindergarten, and elementary age children.
In the 2011/2012 fiscal year, schools were introduced to a Lakeshore Learning Materials web site built to Hillsborough County Public Schools (HCPS) specifications. The web site's introduction increased our discount level and provided free shipping on all orders. Approval of this agenda will allow HCPS to continue this agreement and provide uninterrupted service to our internal customers. The initial term of this contract is for 3 years, beginning June 16, 2014, expiring June 30, 2017, and may be renewed for two additional one-year periods. Applicable Florida Department of Education (FLDOE) 6A-1.012(6) and district policy allows purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices. This contract may be renewed by the Superintendent, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures were $639,114 for fiscal year 2013/2014, and $544,415 for fiscal year 2012/2013. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Kenneth Gerhart, Senior Procurement Officer, Procurement Officer | |
| Jean Bowman | Gretchen Saunders | |
| General Manager, Procurement Department (813) 272-4374 |
Chief Business Officer (813) 272-4270 |
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| A 6.20 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20140812_638 (Board Meeting) * Section A Item# 6.20 | ||