HCPS FL Logo Business
Action Item
DATE: Tuesday, August 12, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Renew the Existing Bid Submitted by Fastenal Company – Invitation to Bid (ITB) #13058-DST Fasteners - Automotive and Industrial (Business Division)
EXECUTIVE SUMMARY
The 2013 bid was prepared at the request of the Transportation Department to establish fixed pricing for various automotive and industrial fasteners and will include in-shop and replenishment service at each of the 4 district bus garages.

The initial term of the contract was from September 12, 2013, through September 11, 2014, with 4 additional 1-year renewal periods.  ITB #13058-DST Fasteners did not come before the Board in 2013 because previous estimated expenditures were below $50,000.  Fastenal Company has agreed to renew for the second year with pricing, terms, and conditions to remain unchanged.  This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures for 2013/2014 were $63,860.  
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.08
Hillsborough County Public Schools (Florida) * Mtg.#20140812_638 (Board Meeting) * Section A Item# 6.08