HCPS FL Logo Business
Action Item
DATE: Tuesday, September 30, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Qualifications Submitted by Various Vendors - Invitation to Bid (ITB) #14110-DST Paint and Body Collision Repair (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Transportation Department to establish a pool of pre-qualified vendors to provide competitive quotes, per job, for paint and body collision repair on district-owned school buses, cars, trucks, and vans on an as needed basis.  Each repair is unique and will require a competitive quote. This recommendation has been reviewed by the Transportation Department Fleet Manager.

The initial term of this agreement shall be for a three-year period beginning October 1, 2014, with two one-year renewals.  Qualifications will be solicited on the anniversary of each renewal period, or as deemed necessary, to expand the pool of eligible vendors.  This agreement may be renewed by the Superintendent, per the terms of the specifications. 

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures were $162,700 in 2013/2014, and $149,100 in 2012/2013.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.19
Hillsborough County Public Schools (Florida) * Mtg.#20140930_642 (Board Meeting) * Section A Item# 6.19