HCPS FL Logo Business
Action Item
DATE: Tuesday, September 9, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Enterprise Rent-a-Car – Invitation to Bid (ITB) #14066-DST Van and Automobile Rental (Business Division)
EXECUTIVE SUMMARY

This bid was prepared at the request of the Athletics Department to establish fixed pricing for the rental of vans and vehicles, as needed, for the transportation of students to athletic, agribusiness, JROTC, competitive, and training events throughout the district.   

The initial term of the contract is for a one-year period with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures were $228,786 for fiscal year 2013/2014 and $208,746 for 2012/2013. Issuance of this ITB resulted in a savings of $32,366 from the previous bid due to a reduction of the daily rates.  
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
George Gaffney   Gretchen Saunders
Assistant Superintendent, Student Services
(813) 273-7033
  Chief Business Officer
(813) 272-4270
    A 6.07
Hillsborough County Public Schools (Florida) * Mtg.#20140909_640 (Board Meeting followed by Public Hearing) * Section A Item# 6.07