HCPS FL Logo Information and Technology
Action Item
DATE: Tuesday, September 9, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Purchase of Computer Equipment from the IBM Corporation (Information and Technology Division)
EXECUTIVE SUMMARY
This agenda item authorizes the acquisition of hardware and software, itemized in Attachment A, to expand the existing storage and mainframe capacity in the district’s data center.

The additional computer processing capacity is needed to support applications that utilize the IBM XIV storage system and the IBM mainframe computer.  The district’s computer processing requirements have increased primarily from the growth of information and the need for timely recovery in the case of a system failure.  The additional capacity will benefit the teacher and principal dashboards, Student Information System, Lawson payroll and financial systems, and district reporting.

Acquiring computer equipment directly from IBM is in accordance with Florida Department of Education Purchasing Rule 6A-1.012(14). Information Technology, as defined in Section 282.0041(15), F.S., is exempt from the competitive solicitation process and acquisitions may be made by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district school board.  The attached two quotes represent sixty percent off the state contract price saving approximately $365,772.

STRATEGIC OBJECTIVES
All Strategic Objectives
FINANCIAL IMPACT (Budgeted:  Yes)
The total cost is $241,211.  The cost includes $155,545 for the mainframe upgrade and $85,666 for the additional storage capacity.   The funds will be expensed from the E-Rate reimbursement account.
EVALUATION
The computer processing capacity and utilization is continually monitored by Information Technology staff.
SUBMITTED BY:  Richard E. Laneau Jr., Executive Officer IT Compliance, Information and Technology
Anna L. Brown, Ed.D.   Gretchen Saunders
Chief Information and Technology Officer
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    A 6.25
Hillsborough County Public Schools (Florida) * Mtg.#20140909_640 (Board Meeting followed by Public Hearing) * Section A Item# 6.25