HCPS FL Logo Business
Action Item
DATE: Tuesday, September 30, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Toro Construction Services, Inc. - Invitation to Bid (ITB) #14105-MST Bathroom Partition Repair, Installations, Demolitions, Replacements and/or Renovation Services (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for bathroom partition repair, installation, demolition, and replacement and/or renovation services. Award of this contract shall be to the overall lowest responsive, responsible bidder, as specified in the bid.  This recommendation has been reviewed by the Facilities Maintenance Support Department Manager.

The initial term of this contract shall be for a one-year period, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures for 2013/2014 were $94,670.  A reduction of the hourly rates will result in a savings of $19,342 for the district.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.20
Hillsborough County Public Schools (Florida) * Mtg.#20140930_642 (Board Meeting) * Section A Item# 6.20