Action Item
|
Business
Action Item |
| DATE: | Tuesday, December 9, 2014 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Select Maintenance Agreement #ZK-050310-1 with Tampa Bay Trane for Heating, Ventilating, and Air Conditioning (HVAC) Maintenance at Various Schools (Business Division) | |
| EXECUTIVE SUMMARY | |
| On March 10, 2009, the Board approved the purchase of Trane air-cooled chillers. Equipment specifications were developed by approved engineers; chillers were selected and purchased based on total life-cycle costs.
This maintenance agreement provides periodic maintenance inspections and a comprehensive annual inspection of each of the Trane air-cooled water chillers for Bing Elementary, Brewster Technical Center, Boyette Springs Elementary, Hunters Green Elementary, Roland Park, Schwarzkopf Elementary, Seffner Elementary, and Summerfield Elementary. This agreement ensures adherence to the extended factory warranty and becomes effective upon Board approval for a period not to exceed 60 months. |
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| STRATEGIC OBJECTIVES | |
| • Construct and maintain facilities that create an environment conducive to teaching and learning | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Total funds in the amount of $274,879 over the five-year term are included in the Air Conditioning and Energy Management Services Department budget. | |
| EVALUATION | |
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. |
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| SUBMITTED BY: Pedro J. Crespo, Department Manager, Air Conditioning and Energy Management Services Department | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.03 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20141209_646 (Board Meeting) * Section A Item# 6.03 | ||