HCPS FL Logo Business
Action Item
DATE: Tuesday, December 9, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest, Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #14138-DST Ford Vehicles (Business Division)
EXECUTIVE SUMMARY
This bid was prepared to establish fixed pricing for the purchase of three Ford F-350 trucks and two Ford T-250 cargo vans.  These vehicles will be replacing vehicles that have been deemed beyond economical repair at Maintenance East, Maintenance West, and the Communications and Electronics Departments. Award shall be to the lowest responsive, responsible bidder for each line item, as specified in the bid.  This recommendation has been reviewed by the Transportation Department Fleet Manager.

The term of this contract will be for a one-year period beginning December 10, 2014.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds not to exceed $169,534 are available in Transportation Project 5355.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.35
Hillsborough County Public Schools (Florida) * Mtg.#20141209_646 (Board Meeting) * Section A Item# 6.35