HCPS FL Logo Business
Action Item
DATE: Tuesday, December 9, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback Between Marks Air, Inc. and the Hernando County School Board, Invitation to Bid (ITB) #14-929-11 School Buses:  Air Conditioning Repair and Maintenance On-Site Services (Business Division)
EXECUTIVE SUMMARY
If approved, the Transportation Department will be utilizing Marks Air, Inc., via the Hernando County Schools contract, as a secondary supplier to purchase air conditioning parts and labor for repair of school buses.  Our primary supplier, Florida Transportation Systems, Inc., was approved by the Board on January 21, 2014.

The initial term of the Hernando County Schools contract is from February 5, 2014, through February 4, 2016, and may be renewed for two additional one-year periods.  Hillsborough County Public Schools (HCPS) will commence its use effective December 10, 2014.  Utilizing this contract will reduce our current hourly rate; Marks Air, Inc. has also waived trip charges. 

In accordance with the Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards.  This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures are $35,520 for 2014/2015 and $140,463 for 2013/2014.  Due to a reduction in labor cost, HCPS will save an approximate $5,400 over the previous year's expenditures.
EVALUATION
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Chris Farkas   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.08
Hillsborough County Public Schools (Florida) * Mtg.#20141209_646 (Board Meeting) * Section A Item# 6.08