Action Item
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Business
Action Item |
| DATE: | Tuesday, December 9, 2014 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Proposal from SchoolCity, Inc. - Request for Proposal (RFP) #14080-DST Assessment Platform (Business Division) | |
| EXECUTIVE SUMMARY | |
| On August 18, 2014, the Procurement Department, in conjunction with the Assessment and Accountability Department, issued an RFP for qualified firms to provide an assessment platform. Twelve firms responded and their proposals were evaluated by a committee of district stakeholders, including educators and technology personnel. After review, discussion of the proposals, and presentations by the top three vendors, the committee recommended awarding to the top-ranked firm: SchoolCity, Inc.
This project will enable the district to have a more functional testing and reporting platform that can carry forward the commitment to student and educator evaluation procedures and data analysis. The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds in the amount of $704,475 for the first year system cost, pilot implementation, and training are budgeted in the Assessment and Accountability Department budget; subsequent annual system costs will be $573,475. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Anna L. Brown, Ed.D. | Gretchen Saunders | |
| Chief Information and Technology Officer (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 6.33 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20141209_646 (Board Meeting) * Section A Item# 6.33 | ||