HCPS FL Logo Business
Action Item
DATE: Tuesday, December 9, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback Between Market Point, Inc. and General Services Administration (GSA), Contract # GS-35F-0487Y General Purpose Commercial Information Technology Equipment, Software and Services (Business Division)
EXECUTIVE SUMMARY
Market Point, Inc. is an authorized Hewlett Packard and Lexmark parts distributor.  If approved, the Technology Service and Support Department will be utilizing the GSA Contract to purchase original equipment manufacturer (OEM) out of warranty printer parts for the ongoing repair and support of the district's printer fleet.

The initial term of the GSA contract expires July 14, 2017; Hillsborough County Public Schools will commence its use effective December 10, 2014.  This contract may be renewed by the Superintendent, per the terms of the specifications.

In accordance with the Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards. This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures are $56,055 and $115,045 for 2013/2014.  Funds are available in the Technology Service and Support Department maintenance and repair budget.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Sharon Zulli, Manager of Technology, Customer Service and Support
Anna L. Brown, Ed.D.   Gretchen Saunders
Chief Information and Technology Officer
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    A 6.24
Hillsborough County Public Schools (Florida) * Mtg.#20141209_646 (Board Meeting) * Section A Item# 6.24