HCPS FL Logo Business
Action Item
DATE: Tuesday, December 9, 2014
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the List of Approved Vendors for Invitation to Bid (ITB) #14058-MST Painting Services (Pre-Qualification) (Business Division) 
EXECUTIVE SUMMARY
This bid was prepared at the request of the Facilities Maintenance Support Department to identify qualified vendors to provide painting services, as needed throughout the district.  The Facilities Maintenance Support Department will obtain quotes from the list of pre-qualified vendors for projects under $10,000 to provide more vendor opportunities and ensure the lowest price.  In addition, the Procurement Department will advertise bids for projects that will exceed $10,000 to maximize offered discounts.

This recommendation has been reviewed by the Facilities Maintenance Support Department Manager.  The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement.  The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures are $200,816 and $305,925 for 2013/2014.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.32
Hillsborough County Public Schools (Florida) * Mtg.#20141209_646 (Board Meeting) * Section A Item# 6.32