On October 22, 2014, the Procurement Department, in conjunction with the Air Conditioning and Energy Management Department, issued an RFP for heating, ventilation, and air-conditioning (HVAC) systems and repair.  Sixteen firms responded and a committee of district personnel evaluated their proposals.  After presentations and questions, which narrowed the field, the committee recommended awarding to the top nine firms.

The purpose of this RFP was to establish the best service levels with an emphasis on technical qualifications and ability to respond quickly and efficiently.  The RFP divides the district into nine service areas to facilitate timely service and sufficient coverage.  This enables the district to award more qualified vendors to keep district HVAC systems running efficiently.  Included are repairs of chillers, cooling towers, heat exchangers, air-handling units, return air fans, and HVAC control systems.  Vendors shall use factory original equipment manufacturer (OEM) parts, while performing services on factory-warranted equipment.  The end user may bid projects, exceeding $5,000, among all the RFP respondents to ensure optimal value.  

The initial term of this contract will be for one year, effective March 1, 2015, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date.  The Superintendent is authorized to approve any extension agreements, per the terms of the specifications.