Action Item
|
Business
Action Item |
| DATE: | Tuesday, February 17, 2015 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve the Piggyback Between American Logistics Company (ALC) and Orange County Public Schools (OCPS), Invitation to Bid (ITB) #1205114 Supplemental Transportation for Special Needs Students (Business Division) | |
| EXECUTIVE SUMMARY | |
| Pursuant to the Homeless Education and Literacy Project (HELP) and in accordance with the federal McKinney-Vento Homeless Assistance Act, Hillsborough County Public Schools (HCPS) will provide isolated transportation of homeless and special needs students throughout the district. Students who fit the federal definition of homelessness under the McKinney-Vento Act have the right to remain at their school of origin or enroll in their neighborhood school for the duration of the academic school year with transportation to and from school.
ALC will provide services for the district’s special transportation requirements by using smaller buses and special-needs vans/sedans to transport McKinney-Vento trips. Using a combination of these vehicles allows the district flexibility to manage changing service needs and control costs. In accordance with the Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards. The initial term of the OCPS contract is from September 25, 2012, through September 25, 2015, with two one-year renewals. If approved, HCPS will commence its use effective February 18, 2015. The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications. |
|
| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the districts strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Year-to-date expenditures for 2014/2015 are $3,669 and $69,276 for 2013/2014. Funds will be available in the Transportation Department budget as needed. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
|
| A 6.16 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20150217_684 (Board Meeting) * Section A Item# 6.16 | ||