HCPS FL Logo Business
Action Item
DATE: Tuesday, March 3, 2015
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Recommendation Regarding the Purchases of McQuay and Daikin Chiller Service and Related Parts from Daikin Applied (Sole-Source Provider) (Business Division)
EXECUTIVE SUMMARY
Daikin Applied is the factory-authorized service representative for the Tampa Bay Area for McQuay and Daikin equipment (centrifugal, screw, and absorption chillers).  Daikin Applied provides factory commissioning and warranty support to the Air Conditioning and Energy Management Services Department for chiller units throughout the district. 

In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(12)(d), commodities or contractual services available only from a single source may be exempted from the competitive solicitation requirements.  When a district school board believes that commodities or contractual services are available only from a single source as specified by the FLDOE, the district school board may negotiate on the best terms and conditions with the single source vendor.

STRATEGIC OBJECTIVES
• Align financial resources to support the districts strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures for 2014/2015 are $171,557 and $183,448 for 2014/2013.  
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.12
Hillsborough County Public Schools (Florida) * Mtg.#20150303_685 (Board Meeting) * Section A Item# 6.12