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Action Item
DATE: Tuesday, April 21, 2015
TO: School Board Members
FROM: Jeff Eakins, Acting Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest, Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #15020-MST Custodial Equipment Repair and Related Parts (Business Division)
EXECUTIVE SUMMARY

This bid was prepared at the request of the Custodial Operations Department to establish fixed pricing for custodial equipment repair and related parts such as bags, batteries, and belts.  Award of this contract shall be to the lowest bidder per line item, as specified in the bid.  This recommendation has been reviewed by the Custodial Operations Department Manager. 

The initial term of this contract shall be for a one-year period beginning April 22, 2015, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications. 

STRATEGIC OBJECTIVES
• Align financial resources to support the districts strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures for 2014/2015 are $50,952 and $71,615 for 2013/2014.  Due to a reduction in previous year line-item pricing, Hillsborough County Public Schools will save $12,641.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.13
Hillsborough County Public Schools (Florida) * Mtg.#20150421_688 (Board Meeting) * Section A Item# 6.13