Action Item
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Business
Action Item |
| DATE: | Tuesday, March 24, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Acting Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest, Responsive, Responsible Bid Submitted by Florida Pest Control & Chemical Company - Invitation to Bid (ITB) #15025-MST Herbicide Spraying Services (Business Division) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of the Facilities Maintenance Support Department to identify qualified vendors to provide herbicide spraying services, as needed throughout the district. These services shall include spot spraying for weeds and the removal of live plants on exterior buildings' roofs, gutters, awnings, walkways, downspouts, or any other affected areas.
This recommendation has been reviewed by the Facilities Maintenance Support Department Manager. The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the districts strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| This is a new service and the estimated expenditure is $53,000 for fiscal year 2014/2015. Funds will be available in the Facilities Maintenance Support Roofing Budget, Project 8038. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.03 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20150324_686 (Board Meeting) * Section A Item# 6.03 | ||