HCPS FL Logo Business
Action Item
DATE: Tuesday, May 5, 2015
TO: School Board Members
FROM: Jeff Eakins, Acting Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest, Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #15010-EST Art Supplies and Related Equipment (Business Division)
EXECUTIVE SUMMARY
This bid was prepared on behalf of the Art Supervisor to establish fixed pricing for art supplies such as crayons, drawing paper, and glue.  Award of this contract shall be to the lowest bidder for each line item, as specified in the bid. 

The initial term of this contract will be for a three-year period, with two one-year renewals, subject to negotiations and mutual agreement.  All prices shall be firm against any increase for at least one year from the effective date of this agreement. The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Year-to-date expenditures for 2014/2015 are $194,017 and $258,689 for 2013/2014.  Due to a reduction in line item prices, the district will save approximately $38,985 during the first year.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Denny B. Oest, Assistant Superintendent   Gretchen Saunders
Curriculum and Instruction
(813) 272-4221		   Chief Business Officer
(813) 272-4270
    A 6.08
Hillsborough County Public Schools (Florida) * Mtg.#20150505_690 (Board Meeting) * Section A Item# 6.08