HCPS FL Logo Information and Technology
Action Item
DATE: Tuesday, April 21, 2015
TO: School Board Members
FROM: Jeff Eakins, Acting Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Statement of Work with Sunera LLC for Information and Technology Governance Advisory Assistance (Information and Technology Division) 
EXECUTIVE SUMMARY
This Statement of Work addresses the recommended action of re-designing Information and Technology Governance that Sunera listed in the Information and Technology (IT) Assessment report presented to the School Board on April 29, 2014. The scope is to assist with the implementation of an IT governance structure that will facilitate better communications and collaboration to ensure that the IT strategy appropriately aligns with the district’s strategic goals and organization overall.  Sunera’s knowledge gained during the IT Assessment, uniquely positions them to function in the best interest of the district to provide this assistance. 

As stated in 6A-1.102 FLDOE Purchasing Policies, Section 282.0041(14), F.S., allows for “direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district school board.”  All terms and conditions are in accordance with the Master Professional Services Agreement, approved by the School Board on December 9, 2014.

STRATEGIC OBJECTIVES
FINANCIAL IMPACT (Budgeted:  Yes)
This agreement represents an amount not to exceed $24,820 of consulting and advisory assistance by Sunera LLC.  As stated in the Statement of Work, it is a time and materials arrangement where the district will only pay for the hours of service provided.  Sunera will provide the services with no additional fees for travel or per diem expenses.  The Teacher Incentive Fund grant is included in the Information and Technology Division budget for this expense.
EVALUATION
The IT Division will oversee and monitor the conduct of these services including the review of deliverable and the coordination of district resources needed.  
SUBMITTED BY:  Dan I. Schultz, General Manager, Information and Technology
Anna L. Brown, Ed. D.   Gretchen Saunders
Chief Information & Technology Officer
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    A 6.25
Hillsborough County Public Schools (Florida) * Mtg.#20150421_688 (Board Meeting) * Section A Item# 6.25