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Action Item
DATE: Tuesday, May 19, 2015
TO: School Board Members
FROM: Jeff Eakins, Acting Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Proposal Submitted by Aegis Identity Software, Inc. - Request for Proposal (RFP) #15049-DST Enterprise Password Management Solution (Business Division)
EXECUTIVE SUMMARY

On March 5, 2015, the Procurement Department, in conjunction with the Information Services Department, issued an RFP for an enterprise password management solution. To evaluate this RFP, firms were asked to provide their references, capability, task and customer service approach, small business utilization, and cost.  Six proposals were received.  The committee reviewed key points, listened to presentations from the top two firms, and individually rated each vendor.

The committee recommended Aegis Identity Software, Inc., to provide password management software to continue to securely improve student, employee, and parents' experience.  The transition from our current platform will be a phased project starting with staff, then rolling out to students and parents. The initial term of the contract shall be for a one-year period, with four one-year renewals. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $165,900 will be available in the Information Services Department budget for the five-year total cost of ownership.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Anna L. Brown, Ed.D.   Gretchen Saunders
Chief Information and Technology Officer
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    A 6.21
Hillsborough County Public Schools (Florida) * Mtg.#20150519_692 (Board Meeting) * Section A Item# 6.21