HCPS FL Logo Facilities
Action Item
DATE: Tuesday, May 19, 2015
TO: School Board Members
FROM: Jeff Eakins, Acting Superintendent
SUBJECT / RECOMMENDATIONS

Approve the Piggyback Between Florida State University ITB-FAC-131384 and Infrared Concepts Corporation (ICC) to be Utilized for Thermal Mapping and Surveying

EXECUTIVE SUMMARY

ICC is an aerial surveying and thermal mapping company that specializes in non-destructive testing of buildings.  ICC’s reports assist agents in government to decide whether to repair or replace roofs, identify leaks, and save energy.  If approved, Hillsborough County Public Schools (HCPS) will be utilizing ICC services for the following locations:  Bellamy, Collins, Frost, Oak Grove, and Shaw Elementary Schools, Burnett and Sligh Middle Schools, Bloomingdale, Gaither, and Jefferson High Schools, and Learey Technical.

The term of the contract is from March 19, 2013, through March 18, 2018.  HCPS will commence its use effective May 20, 2015.  This contract may be renewed by the Superintendent, per the terms of the specifications.

In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards.

STRATEGIC OBJECTIVES
• Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  No)

Funds in the amount of $130,000 are included in District Capital Outlay: Local Millage.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Robert Wegmann   Christopher Farkas
General Manager, Maintenance Department
(813) 635-1101
  Chief Facilities Officer
(813) 272-4004
    A 7.02
Hillsborough County Public Schools (Florida) * Mtg.#20150519_692 (Board Meeting) * Section A Item# 7.02