Business Action Item

DATE:	Tuesday, June 23, 2015
TO:	School Board Members
FROM:	Jeff Eakins, Acting Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #15048-DST Large Foodservice Equipment (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Student Nutrition Services Department to establish fixed pricing for large equipment, such as ovens, commercial mixers, and steam tables.  Award of this contract shall be to the lowest bidder for each line item, or group of items, as specified in the bid. This recommendation has been reviewed by the General Manager of Student Nutrition Services.  This contract is solicited annually.
STRATEGIC OBJECTIVES
• Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures were $321,478 for fiscal year 2014/2015 and funds will be available in the Student Nutrition Services Department budget for the purchase of large equipment.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department

Larry Sykes, Ed.D., Assistant Superintendent		Gretchen Saunders
Academic Support and Federal Programs (813) 272-4879		Chief Business Officer (813) 272-4270
		A 6.25
Hillsborough County Public Schools (Florida) * Mtg.#20150623_694 (Board Meeting) * Section A Item# 6.25