Action Item
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Business
Action Item |
| DATE: | Tuesday, June 23, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Acting Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest, Responsive, Responsible Bid Submitted by Mid Florida Armored & ATM Services, Inc. - Invitation to Bid (ITB) #15083-DST Armored Car Service (Business Division) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of the Budget Department to establish fixed pricing for armored car service. Award of this contract shall be to the lowest bidder for the per site pick-up and deposit fee, as specified in the bid. This recommendation has been reviewed by the Manager of Services and Support, Budget Department. A more detailed review of specifications can be obtained by contacting the Procurement Department.
Mid Florida will pick up all deposits at 237 sites requiring service on a weekly basis at a pre-arranged time. Deposits shall be collected and deposited to the account at the bank(s) serving each school. The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Year-to-date expenditures for 2014/2015 are $163,462 and $207,776 for 2013/2014. Due to a reduction in line-item pricing, the district will save approximately $24,600 during the first year. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Susan Garcia, Manager, Budget Services and Support | |
| Jean Bowman | Gretchen Saunders | |
| General Manager, Procurement Department (813) 272-4374 |
Chief Business Officer (813) 272-4270 |
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| A 6.24 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20150623_694 (Board Meeting) * Section A Item# 6.24 | ||