Action Item
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Business
Action Item |
| DATE: | Tuesday, July 14, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve the Piggyback of Request for Proposal (RFP) #3529RC, Banking Services Between the School Board of Marion County and Regions Bank (Business Division) | |
| EXECUTIVE SUMMARY | |
| Hillsborough County Public Schools (HCPS) has been utilizing the Purchasing Card Services provided by Regions Bank since 2006, which has proven to be an efficient means of acquiring and paying for certain products and services, while generating rebates to the district. HCPS also utilizes the Regions ePayable services whenever a vendor agrees to accept an electronic card as a form of payment.
On May 13, 2014, the Board approved the piggyback of Request for Proposal #S-877LR Purchasing Card Services between the School Board of Volusia County and Regions Bank, which currently yields a rebate of 1.60 percent based on our quarterly expenditures. The new agreement will add five basis points to our rebate. The new piggyback shall be effective July 15, 2015, through June 30, 2020. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications. The Florida Department of Education Purchasing Rule 6A-1.012(6) allows purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
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There are no fees associated with Purchasing Card (P-Card) and ePayable Services. Our revenue through March for 2014/2015 is $483,049 for P-Card and $316,415 for ePayables; revenue for 2013/2014 was $661,405 for P-Card and $181,019 for ePayables. |
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| EVALUATION | |
| Contract administration or evaluation is performed by the P-Card Manager. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Kate Rouse, Senior Procurement Officer, Procurement Department | |
| Jean Bowman | Gretchen Saunders | |
| General Manager, Procurement Department (813) 272-4374 |
Chief Business Officer (813) 272-4270 |
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| A 6.10 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20150714_695 (Board Meeting) * Section A Item# 6.10 | ||