Action Item
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Information and Technology
Action Item |
| DATE: | Tuesday, August 11, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve IBM Passport Advantage Software Renewal through the State of Florida Agreement #252-500-09-1 Mainframe and Other Software with Midrange Support & Service, Inc. (Information and Technology Division) | |
| EXECUTIVE SUMMARY | |
| The district maintains maintenance coverage for information technology software critical to the daily operations of the district. On December 10, 2013, the Board approved the piggy-back of the State of Florida agreement # 252-500-09-1 for mainframe and other software. This agenda item provides IBM Passport Advantage software maintenance renewals for 2015/2016 to continue to support the operations of the district's data center systems. Passport Advantage software is IBM's software license and maintenance offerings for distributed software.
To increase efficiency, all Passport Advantage eligible software maintenance renewals are prorated to align to this combined annual contract following their initial coverage period. The renewals include IBM software required by Lawson payroll and financial systems, Student Information System, teacher and principal dashboards, and district reporting. In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(5) and (10), As required by Section 1001.42(12)(j), F.S., the district school board shall receive and give consideration to the prices available to it under rules of the Department of Management Services, Division of Purchasing. District school boards may use prices established by the Division of Purchasing through its state purchasing agreement price schedule. |
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| STRATEGIC OBJECTIVES | |
| • Align the performance management system with the district's priorities • Align financial resources to support the district's strategic goals | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| The total cost is $381,688.01 for fiscal year 2015/2016. Review and elimination of inactive software resulted in $32,456 cost avoidance. Funds are included in the Information and Technology Division budget for this expense. | |
| EVALUATION | |
| Information Services management and staff monitor software utilization to ensure the district efficiently utilizes software licenses and the software use aligns with the strategic objectives of the district. | |
| SUBMITTED BY: Richard E. Laneau, Jr., Executive Officer IT Compliance, Information and Technology | |
| Anna L. Brown, Ed.D. | Gretchen Saunders | |
| Chief Information and Technology Officer (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 6.10 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20150811_698 (Board Meeting) * Section A Item# 6.10 | ||