Action Item
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Business
Action Item |
| DATE: | Tuesday, September 29, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest, Responsive, Responsible Bid Submitted by Brantley Termite and Pest Control Services, Inc. - (ITB) #15098-MST Fumigation Services (Business Division) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for fumigation services to eliminate termite activity in permanent buildings and portable buildings at specified sites. Services will include complete tenting and fumigation with Vikane gas, removal of tent, and aeration of the buildings for five sites located throughout the district. Award of this contract shall be to the overall lowest responsive and responsible bidder, as specified in the bid. This recommendation has been reviewed by the Sites and Utilities Department Manager.
The term of the contract is a one-year period, beginning September 30, 2015, with a one-year renewal option. All prices offered are firm against any increase for at least one year from the effective date. The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures were $345,845 for fiscal year 2014/2015. Funds in the amount of $30,150 will be available in the Sites and Utilities budget for the one-year term of this initial agreement. For tracking purposes, the project number specific to this program is 8018. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Operating Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.25 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20150929_701 (Board Meeting) * Section A Item# 6.25 | ||