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Action Item
DATE: Tuesday, October 13, 2015
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest, Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #15103-MST Disposable Gloves (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Safety and Risk Management Department to establish fixed pricing for nitrile, vinyl exam grade, and high-risk latex disposable gloves for use by various departments throughout the district.  Nitrile gloves will be used by school sites, the Custodial Operations Department, and the Transportation Department.  Vinyl medical-grade exam gloves will be utilized by Nursing Services and the high-risk latex will be utilized by the plumbers in Facilities Maintenance Support.  

Award of this contract shall be to the overall lowest, responsive, and responsible bidders, as specified in the bid. This recommendation has been reviewed by the Safety and Risk Management Department Manager, Custodial Operations Manager, Transportation Department Manager, Nursing Services, and the Facilities Maintenance Support Manager. 

The initial term of the contract will be for a one-year period, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications.     

STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices • Demonstrate "best practices" in all aspects of safety including students, employees, visitors, facilities, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures were $63,667 for fiscal year 2014/2015 and $94,562 for 2013/2014. Although funding will come from various projects throughout the district, 87 percent of the disposable glove purchases are through the Safety and Risk Management Department project number 6754 Bloodborne Pathogens.  As of October 1, 2015, the budgeted amount for the Safety and Risk Management Department in Project 6754 equals $48,689.  This may appear insufficient in comparison to the annual expenditures, but is due to the high level of purchases at the beginning of the year.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Operating Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 6.09
Hillsborough County Public Schools (Florida) * Mtg.#20151013_702 (Board Meeting) * Section A Item# 6.09