Action Item
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Business
Action Item |
| DATE: | Tuesday, September 29, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest Responsive, Responsible Bids Submitted by Various Vendors – Invitation to Bid (ITB) #15106-MST Electrical Services (Business Division) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for electrical services, which will include the troubleshooting and repair of interior and exterior building electrical systems, as well as small electrical installation projects.
In an attempt to provide additional bidding opportunities for vendors, award of this contract shall be to the lowest bidder per maintenance area, which resulted in award to two Small Business Enterprise (SBE) vendors. The awarded vendors and areas are as follows: All-In-One Electric, Inc., Maintenance Central; Crevello Electric, Maintenance East; and Mission Critical Solutions, Maintenance West. This recommendation has been reviewed by the Facilities Maintenance Support Manager. The initial term of this contract will be for a one-year period with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications. Executive Summary continued on attachment. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: No) | |
| Expenditures for 2014/2015 were $817,775 and $641,206 for 2013/2014. The three maintenance areas, along with the Facilities Maintenance Support Department, will be utilizing this bid. Projects will be funded via the individual site budgets. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Operating Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.21 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20150929_701 (Board Meeting) * Section A Item# 6.21 | ||