Action Item
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Business
Action Item |
| DATE: | Tuesday, October 13, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve the Piggyback Between Duval Ford, LLC and the State of Florida Contract #25100000-15-1 Motor Vehicles for the Purchase of Ford Vehicles (Business Division) | |
| EXECUTIVE SUMMARY | |
| On August 11, 2015, the School Board approved the Procurement and Transportation Departments' process to purchase certified used vehicles based on lowest and best quote. The Invitation to Quote generated only one response and no vehicle matches have been found for trucks and vans.
If approved, the district will purchase five Ford F-350 trucks, one Ford F-150 truck, and one Ford T-150 transit van for the Maintenance Department. The initial term of this contract is from November 17, 2014, through November 17, 2015. Hillsborough County Public Schools will commence its use effective October 14, 2015. In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds in the amount of $250,000 will be available in the Vehicle Replacement budget for the purchase of seven Maintenance Department vehicles. For tracking purposes, the project number specific to vehicle replacement is 8019. The expenditure amount of $250,000 is 25 percent of the total project budget. As of September 30, 2015, the budgeted amount for Project 8019 equals $1,000,000. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Operating Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.07 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20151013_702 (Board Meeting) * Section A Item# 6.07 | ||