Action Item
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Business
Action Item |
| DATE: | Tuesday, October 27, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest, Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #15131-MST Roofing and General Sheet Metal (Business Division) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for roofing and general sheet metal services. This includes fabrication and installation services related to roofing, coping caps, edge metals, panel metal, gutters, downspouts, metal canopy repairs with welded inside and outside seams, awnings, and other odd jobs as needed throughout the district.
Award of this contract shall be to the overall lowest, responsive, and responsible bidders, as specified in the bid. The Facilities Maintenance Support Department Manager has reviewed this recommendation. The initial term of the contract will be for a one-year period, with a four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices • Demonstrate "best practices" in all aspects of safety including students, employees, visitors, facilities, transportation, and health | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
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Expenditures were $247,929 for fiscal year 2014/2015 and $108,344 for fiscal year 2013/2014. Funds will be available in the General Fund and Capital Projects Funds. For tracking purposes, the project number specific to Roofing and General Sheet Metal is Project 8038. The expenditure breakdown will be as follows:
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| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Operating Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.04 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20151027_703 (Board Meeting) * Section A Item# 6.04 | ||