Action Item
|
Business
Action Item |
| DATE: | Tuesday, October 27, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Proposal Submitted by Scantron Corporation - Request for Proposal (RFP) #15107-DST SCIP Surveys (Business Division) | |
| EXECUTIVE SUMMARY | |
| Each year, the district administers an annual School Climate and Perception (SCIP) Survey to parents, students, and support staff. The resulting data is instrumental in our planning and improvement efforts and provides insight on stakeholder perceptions throughout the district.
On July 27, 2015, the Procurement Department, in conjunction with the Assessment and Accountability Department, issued a Request for Proposal (RFP) for SCIP Surveys. To evaluate this RFP, firms were asked to provide their qualifications and experience; network and timeline capability; small business utilization; fees for services; and implementation plan. Proposals were due on September 15, 2015. Seven firms responded and were evaluated by a committee of district-level personnel. The committee evaluated the proposals based on stated criteria and individually rated each firm. The committee recommended awarding to the highest rated vendor, Scantron Corporation. The initial term of the contract is for one year, beginning July 1, 2016, with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures were $86,068 for 2014/2015 and $44,329 for 2013/2014. Funds will be available in the Assessment and Accountability Department budget for SCIP surveys. The program will be budgeted in site number 9314, Project 5319 in fiscal year 2016/2017. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Anna L. Brown, Ed.D. | Gretchen Saunders | |
| Chief Information and Technology Officer (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 6.11 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20151027_703 (Board Meeting) * Section A Item# 6.11 | ||