Action Item
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Chief of Staff
Action Item |
| DATE: | Tuesday, November 17, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve the One-Year Extension of the Existing Renewable Site License Agreement for FirstClass from Open Text, Inc. (Chief of Staff) | |
| EXECUTIVE SUMMARY | |
| On October 22, 2013, School Board approved Agenda item A 6.13, for the Renewable Site License Contract for FirstClass from Open Text, Inc. This agenda item is to approve the one-year extension as written in the original agreement.
FirstClass from Open Text, Inc. provides a full suite of services to enhance districtwide communication. These services include email, conferencing, calendars, workflow processes, professional development registration, alert notifications, web services, and much more. This enhanced enterprise maintenance and support services contract will provide unlimited district licensing for all FirstClass applications, including but not limited to: Core System Service, Email/Collaboration Services, Archive Services, Synchronization Services, Application Services, and Unified Communication Services. Based upon the current licensing, maintenance, and support structure, this one-year extension of the current contract (October 29, 2015, through October 28, 2016) has no increase in cost to the district. The agreement will be renegotiated along with the Managed Hosting Services Agreement at the end of this contract term. The support and licensing renewal from Open Text, Inc. is exempt from the solicitation process as information technology, per Florida Department of Education rule 6A-1.012(14). |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds in the amount of $125,000.00 will be available in the Office of Communications budget. For tracking purposes, the project number specific to this agenda item is 5386. As of Tuesday, November 17, 2015, the remaining balance less encumbrances for this line item equaled $125,000.00. | |
| EVALUATION | |
| Evaluation occurs through bi-weekly discussions between the Open Text/FirstClass Division and the district Communications Department. | |
| SUBMITTED BY: Jason Pepe, Ed.D., Manager, Communications Office | |
| Alberto Vázquez | Gretchen Saunders | |
| Chief of Staff 813-272-4895 |
Chief Business Officer (813) 272-4270 |
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| C 6.08 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20151117_705 (Reorganization/Board Meeting) * Section C Item# 6.08 | ||