Action Item
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Business
Action Item |
| DATE: | Tuesday, November 17, 2015 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Proposals from Playmore West, Inc. – Request for Proposal (RFP) #15004-MST Playground and Fitness Equipment (Business Division) | |
| EXECUTIVE SUMMARY | |
| On July 23, 2015, the Procurement Department, in conjunction with the Head Start Program, Physical Education (K-12), and the Sites and Utilities Departments issued an RFP to establish a list of qualified firms to furnish and install playground equipment, surfacing and shade structures, outdoor fitness equipment, and fitness trails. Projects in this RFP may include new installations, removal, replacement of existing equipment, site preparation, and surfacing. Five firms responded and a committee of district personnel evaluated their proposals. After review and discussion of the proposals, the committee recommended awarding to the top-ranked firm. The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications. | |
| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices • Demonstrate "best practices" in all aspects of safety including students, employees, visitors, facilities, transportation, and health | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
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Expenditures were $231,500 for fiscal year 2014/2015 and $200,353 for 2013/2014. Funds will be available in the General Fund, Head Start, and Capital Projects Funds. For tracking purposes, the project numbers specific to Playground and Fitness Equipment are Projects 2502 Head Start and 8065 Playground Equipment and Repairs. The expenditure breakdown will be as follows:
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| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Denny B. Oest | Gretchen Saunders | |
| Assistant Superintendent, Curriculum and Instruction (813) 272-4221 |
Chief Business Officer (813) 272-4270 |
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| C 6.18 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20151117_705 (Reorganization/Board Meeting) * Section C Item# 6.18 | ||