HCPS FL Logo Business
Action Item
DATE: Tuesday, November 17, 2015
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Proposal Submitted by ThyssenKrupp Elevator Corporation - Request for Proposal (RFP) #15088-MST Elevator and Wheelchair Lift Preventative Maintenance and Repair (Business Division)
EXECUTIVE SUMMARY
On September 8, 2015, the Procurement Department, in conjunction with the Facilities Maintenance Support Department, issued an RFP for elevator and wheelchair lift preventive maintenance and repair.  Preventive maintenance consists of inspections, adjustments, and maintenance of elevators, lift systems, and dumbwaiters.  The district has 164 elevators and lift systems.

The initial term of this contract is from November 22, 2015, through November 21, 2016, with four additional one-year renewal options, subject to negotiations and mutual agreement.  The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures were $287,082 for 2014/2015 and $156,304 for 2013/2014.  Funds in the amount of $300,919.62 are available in the Operations Capital Outlay budget as of November 9, 2015, and will be transferred to the receiving site as needed.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are performed annually or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY: 
Christopher Farkas   Gretchen Saunders
Chief Operating Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    C 6.13
Hillsborough County Public Schools (Florida) * Mtg.#20151117_705 (Reorganization/Board Meeting) * Section C Item# 6.13