Business
Information Item |
DATE: | Tuesday, December 15, 2015 |
TO: | School Board Members |
FROM: | Jeff Eakins, Superintendent |
SUBJECT / RECOMMENDATIONS | |
Provide Results of the Approved Procurement Process to Obtain Certified Used Vehicles (Business Division) | |
EXECUTIVE SUMMARY | |
On August 11, 2015, the Board approved allowing the Procurement and Transportation Departments to establish a process that would provide savings to the Security Department and enable the rapid acquisition of available factory-certified vehicles.
The vehicles approved included eight Ford Fusions for the Security Department. These will replace existing vehicles already taken out of service. In lieu of piggybacking the State of Florida motor vehicle agreement with no awarded dealerships in the Tampa Bay area, we suggested an Invitation to Quote (ITQ) as the solicitation tool. The agenda also mentioned the savings outcome would be submitted to the Board as an information item. In November, an opportunity arose in the form of an offer from The Bancorp Bank DBA Mears Motor Leasing to purchase 2014 Ford Fusion SE 4-door sedans with odometer readings of 3,000 to 5,000 miles. Although these vehicles are not certified used, they have the original manufacturer warranty of 3 years or 36,000 miles bumper to bumper. |
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STRATEGIC OBJECTIVES | |
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices | |
FINANCIAL IMPACT (Budgeted: Yes) | |
By utilizing the offer from Bancorp, the district was able to avoid the cost of purchasing 2015 Fusions. The district will benefit by a cost avoidance of $17,192. The purchases were made from Project 5355 in the general operating budget. | |
EVALUATION | |
SUBMITTED BY: |
Jean Bowman | Gretchen Saunders | |
General Manager, Procurement Department (813) 272-4374 |
Chief Business Officer (813) 272-4270 |
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C 10.05 | ||
Hillsborough County Public Schools (Florida) * Mtg.#20151215_706 (Board Meeting) * Section C Item# 10.05 |